| Contract (Mandatory): 1-06-58-20 | |
| VHF HIGH BAND MOBILE RELAY | |
| EFFECTIVE DATES: | 9/20/2006 Through 9/19/2008 |
| SUPERSEDES CONTRACT NO. : | NONE |
| AREA: | STATEWIDE |
| DISTRIBUTION: | |
| BUYER NAME: | NICOLE DELGADO |
| BUYER PHONE: | 916-375-4476 |
| VENDOR ID: | 264588 |
| NAME: | DANIELS ELECTRONICS LTD |
| ADDRESS: | 43 ERIE STREET VICTORIA, BC V8V-1P8 |
| CONTACT: | DOUGLAS BIGRIGG 250-382-8268 |
| FAX: | 250-382-6139 |
| TERMS OF PAYMENT: | Net |
| FOB: | Destination |
| MINIMUM ORDER: | |
SCOPE:
This contract covers the estimated two (2) year requirements of the State of California
and participating local agencies for VHF HIGH BAND MOBILE RELAY. In addition, this
contract contains an option for two (2), one (1) year extensions under the same terms
and conditions of the awarded contract. The State and contractor must agree on the
extension via a contract amendment. This contract is a MANDATORY contract.
A local agency is any city, county, and county district, or local governmental body or
corporation empowered to expend public funds (California Public Contract Code
Section 10298). NOTE: A State issued billing code must be on purchase orders from
local agencies to be accepted.
SPECIFICATION COMPLIANCE:
All products must conform to the attached State of California Bid Specification Number
MR-057 dated June 2006 of 13 pages. Products not meeting all specified requirements
will be deemed non-compliant to specifications and will be subject to the terms set
forth in the Public Safety Radio Goods Special Provisions TD-947, Section 3.
This contract shall comply with the attached Public Safety Radio Goods Special
Provisions TD-947, Service Manual Requirements TD-927 and
"Technical Training Requirements".
If the contractor is a distributor of the equipment quoted, they shall be a factory
authorized distributor, and provide factory authorized parts and service for all
equipment offered.
WARRANTY:
Please refer to Page 1, Section 4 of the Public Safety Radio Goods Special Provisions
TD 947 for warranty information.
PRICES:
All bid prices shall be valid for 60 days from bid opening date.
All prices shall be maximum for the contract period subject to the State receiving full
benefit of all manufacturer's price declines effective on the date of manufacturer's
general public announcement.
For the purpose of this contract, only F.O.B. Destination will be accepted.
Prices shall be all inclusive. Only the prices/charges submitted in the bid shall be
accepted and included in this contract. NO OTHER FEES CAN BE CHARGED TO THE CUSTOMER.
SALES TAX:
Sales tax should be added at time of invoicing. The sales tax rate applied should be
based on the rate of the area the product is to be delivered to.
QUANTITIES:
Quantities shown for each line item in the bid are estimated for evaluation purposes
only. Actual purchasing patterns may vary. The State will not be obligated to purchase
contractor's excess inventory if actual purchases vary from the anticipated purchasing
pattern. The State reserves the right to order more or less of any line item in this
contract.
DELIVERY:
Delivery is to be completed in full within 60 calendar days after receipt of order by
the contractor.
Note: In accordance with paragraph 15 of the General Provisions entitled "Delivery",
the contractor shall strictly adhere to the delivery terms and completion schedules as
specified in the bid. Failure to comply with the delivery requirements as stated, may
be considered a breach of contract and subject the contractor to General Provisions 26,
entitled "Rights and Remedies of the State for Default".
SHIPPING/PACKAGING:
A packing slip will be included with each shipment, which will include at least the
following information in no particular order:
A. Line Item Description
B. Quantity Ordered
C. Quantity Included in Shipment
D. Unit Price
E. Number of Parcels
F. Purchase Order Number
G. Agency Name and Department
H. Destination
I. All Information Contained in the Packing Label
A packing label will also be included with each order shipped and include the following
items, visible on the outside of the box:
A. Authorized Purchaser
B. Address
C. Department and Floor
D. Authorized Purchaser Telephone Number
ORDERING PROCEDURES:
State agencies will submit orders on a Standard Form 65 (STD 65) directly to the
contractor. Local agencies may submit a local agency purchase order directly to the
contractor. However, local agencies must obtain a State issued billing code prior to
submitting the order.
Contractor shall not accept purchase orders from local agencies without a State issued
billing code.
Orders will be submitted by U.S. Mail or fascimile.
ORDER ACKNOWLEDGEMENT/CONFIRMATION:
Within 48 hours, the contractor must confirm receipt of the STD 65 either via e-mail
or facsimile, providing the user a receipt acknowledging the order. The acknowledgement
must include total cost and delivery date information.
Contractor shall issue unique order numbers to the users of this contract.
MONTHLY DETAILED USAGE REPORTS:
Contractor shall submit a monthly Detailed Usage Report by line item along with a copy
of ALL purchase orders pertaining to this contract, to the contract manager. Reports
shall be submitted by the fifteenth calendar day of the previous month's activity.
Reports shall include the following elements:
A. Contract Number with Month/Year of report
B. Line Item Number
C. Invoice Number
D. Invoice Date
E. Purchase Order Number
F. Order Date
G. Delivery Date
H. Agency Bill Code
I. State/LOcal Governmental Agency
J. Agency Department Name
K. Manufacturer Part Number
L. Item Description
M. Quantity
N. Contract Price
O. CA Certified SB/DVBE item (Yes/No)
P. Payment Receipt Date
Q. Prompt Payment Applied (Yes/No)
R. Zip Code
Within ten (10) working days of contract award, the contractor must submit
a preliminary copy of their Monthly Detailed Usage Report, which shall
contain all the elements that have been specified above. The State will
review and determine acceptability of the report.
NOTE:
Contractor shall comply with each of the reporting requirements as specified. If the
contractor fails to meet delivery times as specified for any one of the required
reports, a discount will be added to the contract price. A discount of 1% will be added
to all future orders for 30 days or until the delinquent report(s) are delivered,
whichever is greater. At the end of the 30 days or at the time of delivery of the
reports, the pricing will revert to the original contract price.
Reporting compliance penalty will commence 3 months after contract award.
INVOICING REQUIREMENTS:
Ordering agencies may require separate invoicing, as specified by each ordering
organization. The invoices must use the contractor's invoice that includes at a
minimum their name, address and telephone number. The contractor will also issue
invoices identifying, at a minimum, the components listed below:
1. State's contract number
2. Agency purchase order number
3. Agency billing code
4. Purchasing agency - delivery address of the order
5. Product(s) description
6. Manufacturer's product(s) number(s)
7. Price(s) per unit(s) and extended price
8. Quantities of merchandise issued
9. Date ordered
10. Date delivered
11. Prompt payment discounts/cash discounts, if applicable, shall be clearly
indicated on each invoice as a written statement.
12. Totals for each order. Each invoice shall have a total for all orders, a total for
all credits, and amount due from each agency.
13. Any other mutually agreed upon requirements the State may later deem necessary.
Deviations/substitutions will not be permitted.
The State's obligation to make payment pursuant to the contract is subject to
availability of appropriated funds. Receipt of a contract/delegation purchase order
under this contract is proof of funds for that order.
CONTRACTOR RESPONSIBILITIES:
1. Contractor shall perform all deliveries to facilities in a safe and professional
manner. Contractor's equipment shall be in good working order and all personnel
shall be trained in safety measures to preclude accidents endangering personnel
or property.
2. Contractor must commit to delivery as requested, at time stated on accepted orders,
through the term of the contract.
3. Contractor shall provide office and personnel resources for responding to requests,
including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM.
ITEM COMMODITY NO. VENDOR UNIT DESCRIPTION UNIT PRICE
NO. VENDOR PART NO. NO.
1 5820-300-0114-0 264588 EA TRANSMITTER RECEIVER RADIO MOBILE RELAY 8,394.0000
STATION VHF HIGH BAND
TRANSMITTER RECEIVER MOBILE RELAY VHF HIGH BAND
CONVENTIONAL OPERATION, ANALOG AND DIGITAL
PROJECT 25 IN ACCORDANCE WITH STATE
SPECIFICATION NUMBER MR-057 DATED JUNE 2006.
Brand: MT-4E
Model: Z16108/Z16113/Z16115
2 5895-080-0001-3 264588 EA COMMUNICATION COMPONENT (AS DESCRIBED) 240.0000
SERVICE AID KIT IN ACCORDANCE WITH STATE
SPECIFICATION NUMBER MR-057, SECTION 9.1
Brand: MT-4E
Model: Z16110, 1,2,3
3 5820-000-0034-7 264588 EA PROGRAMMING SOFTWARE (FOR USE WITH 174.0000
COMMUNICATION GROUP)
PROGRAMMING ALIGNMENT SOFTWARE IN ACCORDANCE WITH
STATE SPECIFICATION NUMBER MR-057 SECTION 9.2
Brand: MT-4E
Model: APP-RSS03-WC-XX
4 5820-000-0033-5 264588 EA PROGRAMMING INTERFACE (FOR USE WITH 1.8000
COMMUNICATION GROUP)
PROGRAMMING INTERFACE IN ACCORDANCE WITH STATE
SPECIFICATION NUMBER MR-057, SECTION 9.3
Brand: MT-4E
Model: CBLC44-20404183
5 5820-000-0032-3 264588 EA MANUAL SERVICE (FOR USE WITH COMMUNICATION 90.0000
GROUP)
SERVICE MANUAL IN ACCORDANCE WITH STATE
SPECIFICATION NUMBER MR-057 SECTION 9.4 AND
TD-927
6 5820-000-0042-6 264588 EA TRAINING TECHNICAL (FOR USE WITH 5,460.0000
COMMUNICATION GROUP)
TECHNICAL MAINTENANCE TRAINING IN ACCORDANCE
WITH ATTACHED TECHNICAL TRAINING REQUIREMENTS
7 5895-080-0001-3 264588 EA COMMUNICATION COMPONENT (AS DESCRIBED) VARIABLE
ACCESSORY SUPPLEMENTAL PRICING
THE STATE MAY REQUIRE ACCESSORIES/COMPONENTS TO
INTERMEMBER WITH THE MOBILE RELAY RADIOS NOTED
ABOVE. THE DISCOUNT FROM MANUFACTURER'S LIST
PRICE, WHICH MAY BE DEDUCTED FROM SUCH ITEMS IS
SHOWN BELOW. ALL PURCHASES FROM THE CATALOG
INDICATED BELOW ARE SUBJECT TO THE SAME TERMS
AND CONDITIONS AS CONTRACT ITEMS LISTED ABOVE.
ACCESSORY/COMPONENT CATALOG ITEMS BELOW WILL BE
A PART OF THE CONTRACT. ACCESSORY/COMPONENT ITEMS
ADDED TO THE CATALOG BY THE MANUFACTURER DURING
THE CONTRACT TERM MAY BE ADDED TO THE CONTRACT.
DISCOUNT: 20%
CATALOG NUMBER: H1 - 1.80
CATALOG DATE: July 11, 2006
FOR DATA ENTRY USE ONLY
8 5820-000-0062-1 264588 VA COMMUNICATION EQUIPMENT-DGS/PROCUREMENT USE VARIABLE
ONLY
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