| Contract (Mandatory): 1-08-23-11 Rev.: C | |
| HYBRID VEHICLES (2008 MODEL YEAR) SUPPLEMENT NO. 2 | |
| EFFECTIVE DATES: | 9/24/2007 Through 10/31/2008 |
| SUPERSEDES CONTRACT NO. : | 1-07-23-11 |
| AREA: | STATEWIDE |
| DISTRIBUTION: | STATE & LOCAL AGENCIES |
| BUYER NAME: | MARC ANDERSON |
| BUYER PHONE: | 916-375-5955 |
| VENDOR ID: | 148277 |
| NAME: | SENATOR FORD INC |
| ADDRESS: | 3801 FLORIN RD SACRAMENTO, CA 95823 |
| CONTACT: | TIM CREEDON, EXT 855 916-391-3000 |
| FAX: | 916-391-7026 |
| TERMS OF PAYMENT: | $500/EA-20 DAYS |
| FOB: | Destination |
| MINIMUM ORDER: | 1 VEHICLE |
| VENDOR ID: | 186026 |
| NAME: | HOBLIT MOTORS |
| ADDRESS: | 46 5TH ST COLUSA, CA 95932 |
| CONTACT: | DWANE GALATTI 530-666-7931 |
| FAX: | 530-666-7992 |
| TERMS OF PAYMENT: | $500/EA-20 DAYS |
| FOB: | Destination |
| MINIMUM ORDER: | 1 VEHICLE |
| VENDOR ID: | 725708 |
| NAME: | UNICARS HONDA |
| ADDRESS: | 78-970 VARNER RD INDIO, CA 92203-9710 |
| CONTACT: | ANDREAS MOZORAS 760-345-7555 |
| FAX: | 760-772-8102 |
| TERMS OF PAYMENT: | Net |
| FOB: | Destination |
| MINIMUM ORDER: | 1 VEHICLE |
| VENDOR ID: | 807780 |
| NAME: | CARDINALE WAY TOYOTA |
| ADDRESS: | 1855 LAKE TAHOE BLVD SO LAKE TAHOE, CA 96150-6303 |
| CONTACT: | PATRICK IRELAND 559-707-5735 |
| FAX: | 559-961-4601 |
| TERMS OF PAYMENT: | $500/EA-20 DAYS |
| FOB: | Destination |
| MINIMUM ORDER: | 1 VEHICLE |
Contract Supplement No. 3
2008 Model Year Hybrid Vehicles
March 13, 2008
Contract 1-08-23-11 for 2008 Model Year Hybrid Vehicles is hereby modified as follows:
1. Contact information for Cardinale Way Toyota is updated to read:
Contact: Patrick Ireland
Phone: 559-707-5735
Fax: 559-961-4601
Email:patireland1962
ALL OTHER PRICES, TERMS, AND CONDITIONS REMAIN THE SAME.
Contract Supplement No. 2
2008 Model Year Hybrid Vehicles
December 11, 2007
Contract 1-08-23-11 for 2008 Model Year Hybrid Vehicles is hereby modified as follows:
1. Add line items 9 through 12 for Compact Hybrid Sedans, 2007 Model Year or Newer:
Line 9, Sacramento Delivery Point, $22,566.00
Line 10, SF/Oakland Delivery Point, $22,566.00
Line 11, Fresno Delivery Point, $22,566.00
Line 12, Los Angeles Delivery Point, $22,566.00
2. Add dealer Unicars Honda:
Supplier ID: 725708
Name: Unicars Honda
Address: 78-970 Varner Rd.
Indio, CA 92203-9710
Contact: Andreas Mozoras, (760) 345-7555
Fax Number: (760) 772-8102
Terms of Payment: Net 45 days
FOB: Destination
Minimum Order: 1 vehicle
Federal Tax ID Number (FEIN) Seller's Permit Number
33-0315131 15762775
ALL OTHER PRICES, TERMS, AND CONDITIONS REMAIN THE SAME.
Contract Supplement No. 1
2008 Model Year Hybrid Vehicles
November 19, 2008
Contract 1-08-23-11 for 2008 Model Year Hybrid Vehicles is hereby modified as follows:
1. Contact information for Cardinale Way Toyota is updated to read:
Contact: Dennis Bala
Phone Number: 530-541-2060
Fax Number: 530-543-0963
ALL OTHER PRICES, TERMS, AND CONDITIONS REMAIN THE SAME.
Contract information can be found at www.documents.dgs.ca.gov/pd/contracts/contractsindex.htm
Fed. Tax ID Number (FEIN) Seller's Permit No.
94-1612076 (Hoblit Motors) 28784074 (Hoblit Motors)
94-1748597 (Senator Ford) 28649903 (Senator Ford)
20-5897050 (Cardinale Way Toyota) SRKH100-840955 (Cardinale Way Toyota)
This contract covers the estimated State of California and participating local agency
(political subdivision) requirements for 2008 or current model year vehicles
(Hybrid Vehicles).
A local agency is any city, county, city and county, district, or other local governmental
body or corporation empowered to expend public funds (California Public Contract Code
Section 10298).
This contract shall remain in effect through October 31, 2008.
The dealer is required to notify the DGS contract administrator in writing of the
manufacturer's order cut-off date as soon as that date is made available to the dealer by
the vehicle manufacturer. Failure to do so may result in disqualification on future State
bids.
ROLL-OVER PROVISION
If a manufacturer's cut-off date occurs prior to the contract expiration date, the dealer
may offer the contracted or later model year vehicle meeting or exceeding the contract
specifications at the same contract terms, conditions, and pricing after the
manufacturer's order cut-off date for the remaining contract period. The dealer shall
notify the DGS contract administrator in writing of its intention to participate in this
roll-over provision no less than 10 days prior to the manufacturer's currently published
cut-off date, shall specify the model year offered, and shall specify the period through
which they will continue to offer vehicles under this provision. This offer shall be
irrevocable once accepted by the State.
ORDERING INFORMATION:
The contract notification price sheets show the FOB point, vehicle
description, make and model, unit price, terms for payment, and dealer name.
Specification sheets give a brief description of each type of vehicle.
PRICE:
All prices are maximum for the contract period, subject to the State
receiving full benefit of all manufacturer price declines effective on
the date of manufacturer's general public announcement. All prices are
FOB destination zone (city). Prices are exclusive of Federal Excise Tax.
DELIVERY:
Within 150 days after receipt of order by the dealer.
FOB POINT:
FOB point is defined as the city limits of the city named in the line item.
The dealer is required to deliver vehicles to State agencies or local agencies located
in the FOB point in which they receive an award.
Vehicles shall be delivered from the factory to the dealer's place of business. The dealer
is required to deliver vehicles to State agencies and local agencies located within an FOB
point for which they receive an award. If the purchase order indicates delivery outside an
FOB point, the dealer and the agency will negotiate for delivery beyond the FOB point.
This delivery may be subject to an additional delivery charge. This charge will be shown
as a separate item on the purchase order and invoice.
State agencies requesting delivery outside the F.O.B. area must contact the Office of
Transportation Management for freight rate comparisons if the dealer is delivering the
vehicle. These delivery instructions will be provided on the purchase order (Std. 65).
Dealers receiving a purchase order without specific transportation instructions must
contact the ordering agency.
Caravan or drive-away method of delivery from the factory to a dealer is not acceptable.
The dealer shall insure that each vehicle reaches its point of delivery with no less than
five (5) gallons of fuel in the tank.
Drop ship deliveries shall not be made without prior inspection.
Vehicles delivered from a dealer with more than 50 miles on the odometer will be charged
50 cents for each mile exceeding 50 miles. This charge shall be deducted from the order
price for each vehicle delivered against each order. Vehicles delivered with more than
500 miles on the odometer will not be accepted.
ORDERING PROCEDURE:
State and local agencies may order vehicles directly from contract dealers for the
appropriate FOB point.
(1) The vehicle can be a standard contract vehicle or a contract vehicle with
modifications or additional options.
(2) State agencies must use a Purchasing Authority Purchase Order (STD 65) listing all
model changes, options and/or deletions.
(3) Purchasing Authority Purchase Orders (STD 65) must be sent to DGS/Fleet Administration
Division for approval prior to sending them to the dealer. After approval, orders will
be returned to the originating agency, who then forwards the orders to the appropriate
contract dealer(s).
(4) Local agencies will submit a purchase order directly to the contract dealership.
Immediately after release of the order to the dealer, a copy must be forwarded to
Procurement Division/Vehicle Purchasing. DGS Procurement Division will then invoice
for the 1.98% service charge for use of the contract. The service charge is based on
the purchase order total before tax or cash discounts, with a maximum charge of
$7500.00 for all orders.
(5) For both State and Local Agency purchase orders, the order must indicate the
agency's State Bill Code Number. Orders without the State Bill Code Number will
not be processed until the State Bill Code Number is obtained. To confirm or
request a State Bill Code Number, State agencies should contact their accounting
offices. Local agencies may contact DGS Procurement Division for billing code
assistance via e-mail at Marilyn.Ebert@dgs.ca.gov and Wilson.Lee@dgs.ca.gov. The
complete name and address of the requesting agency should be provided in addition to
a billing contact name and that person's phone number in the e-mail.
ORDER CONFIRMATION:
Dealers awarded items against this contract are required to send the ordering agency a
written confirmation of receipt of their order. This applies to all orders issued against
this contract. This confirmation must be completed within 30 days after receipt of order
and must indicate the date the order was placed with the manufacturer. Confirmations
should be mailed to the "Charge To" address shown on the order, to the attention of the
contact person listed.
FACTORY OPTIONS:
All factory options shall be available and priced at dealer cost plus 10% for an addition
or dealer cost minus 10% for a deletion in accordance with Kelley Blue Book New Price
Manual or manufacturer's price list in effect at the time of the bid opening. Equipment
changes which might be made would include, but not be limited to the following:
Six-cylinder engine in lieu of eight-cylinder.
Delete power steering.
Delete air conditioning.
Payload package.
Note: Contract Dealer shall provide a listing of all options for each vehicle
awarded. The listing shall contain a column for the option description
and for the unit price, which includes the 10% markup.
MODEL CHANGES:
Model changes shall be available and priced at dealer differential cost between models
plus 10%. Model changes which might be made would include, but not be limited to, the
following:
Automobiles
Two-door model in lieu of four-door.
Note:
Deletion of an option does not change the requirement to provide other
items covered in the specification.
For Example: Deletion of air conditioning does not change specification
requirement for alternator or increased cooling, unless
specifically changed or deleted by the order.
PAINT COLOR:
Vehicles will normally be ordered in standard factory colors. Special
paint colors available from the manufacturer as a "special equipment
option" may be available at no charge. When available from the manufacturer
at a charge, the price will be cost plus 10 percent (10%).
Note: The Contract Dealership shall provide a listing of both the exterior and
interior standard factory colors to ordering agencies. If an agency does
not specify colors on their purchase order, it will be assumed by the
dealership that the exterior color will be white and the interior will be
a matching color.
INSPECTION:
Vehicles ordered for State use will be inspected by a State inspector at the dealer's
place of business. Inspection will commence within five (5) working days of notification
that a vehicle is ready for inspection. Inspection will include: specification compliance,
workmanship, appearance, proper operation of all equipment and systems, and that all
documents are present. In the event deficiencies are detected, the vehicle will be
rejected and the delivering dealer will be required to make the necessary repairs,
adjustments, or replacements. Payment and/or the commencement of a discount period
(if applicable) will not begin until the defects are corrected and the vehicle is
re-inspected and accepted.
Completion of inspection or acceptance by the State inspector shall in no way release the
dealer from satisfying the requirements of the contract, specifications, and warranty.
Deviations from the specified requirements that are detected by the owning agency shall be
corrected by the dealer in an expeditious manner at no expense to the owning agency.
It will be the responsibility of the dealer to ask for inspection when the vehicle is
ready for delivery.
Inspection by local agencies will be at the dealer's place of business or as otherwise
agreed to by the dealer and local agency.
Vehicles shall be delivered to the accepting agency within two (2) working days of
inspection acceptance.
DOCUMENTS:
The following must be delivered with the vehicle when the unit is offered
to the receiving agency for acceptance:
1. Inspection Report
2. Predelivery Checklist
3. Copy of Purchase Order
CASH DISCOUNTS:
Cash discounts for prompt payment may be taken only if payment is made within
the number of days shown after receipt of the vehicle or a properly prepared
invoice, whichever is later. Invoices that do not reflect the cash discount
should be returned to the dealer immediately for correction. Note that the
dollar discounts shown are per vehicle, not per order.
For this contract, cash discount time will be defined by the State as
beginning only after the vehicle has been inspected, delivered, and accepted
by the receiving agency. Normally, acceptance will be accomplished within
twenty (20) normal business working hours after vehicles are delivered.
INVOICING REQUIREMENTS:
The dealer is to render invoices as instructed on individual purchase orders. Invoices
shall include the purchase order number, the contract number, the unit price, extension,
and any cash discount offered. State sales tax is to be shown as a separate item on the
invoice. Invoices omitting any of the above items shall be returned for correction and
resubmittal. Sales tax is to be computed on the net price, that is, the price after
deducting the cash discount.
IMPORTANT NOTE: Sales tax is based on the "Bill To" address on the purchase order, not
the "Deliver To" location.
The Report of Sale shall be submitted to the receiving agency, if possible,
upon receipt of the Vehicle Identification Number (VIN).
CONTRACT USAGE REPORTING:
Dealerships shall provide the Department of General Services, Procurement Division a
monthly contract usage report on paper and on 3-1/2" computer diskette, Compact Disc (CD),
or via email to the Contract Administrator. This report will reflect the vehicle orders
placed against the contract for the respective month. The report must be received by
Procurement Division by the 15th of each month. The Contract Usage Report shall include
the following information in an Excel spreadsheet format provided by the Contract
Administrator:
1. Dealership Information
2. Contract Number
3. Purchasing Authority Number (State departments only)
4. Reporting Month
5. Ordering Agency
6. Bill Code (Required)
7. Purchase Order Number
8. Date of Purchase Order
9. Date Order Received (From Governmental Agency)
10. Date of Confirmation
11. Delivery Date (Estimated)
12. Description of Vehicle (Make and Model)
13. FOB Point
14. Contract Item Number
15. Quantity Ordered
16. Vehicle Unit Price
17. Vehicle Unit Price with Options
The following shall be attachments to the Contract Usage Report:
1. Purchasing Authority Purchase Orders (STD. 65)
2. Local Agency Purchase Orders
Send the Contract Usage Report with attachments to the following address:
Department of General Services
Procurement Division
Attn: Vehicle Purchasing
707 3rd Street, 2nd Floor
West Sacramento, CA 95605
BUYER FINANCING PROVISIONS
Should the State desire financing of the assets provided hereunder, the contractor
agrees to assign to a State-designated lender its right to receive payment from the
State for the assets in exchange for payment by the lender of the cash purchase
price for the assets. Upon notice to do so from the State-designated lender at any
time prior to payment by the State for the assets, the contractor will execute and
deliver to the State-designated lender an assignment agreement and any additional
documents necessary for the State-selected financing plan. The State may designate
the lender of the contractor's choice provided it is in the State's best interest.
Do not submit a rate quote or payment schedule until instructed to do so.
Questions regarding the Buyer Financing Provisions may be directed to Patrick Mullen
with Procurement Financing at 916/375-4617.
CALIFORNIA TIRE FEE:
There is a $1.75 Tire Fee per tire.
ITEM COMMODITY NO. VENDOR UNIT DESCRIPTION UNIT PRICE
NO. VENDOR PART NO. NO.
1 2310-000-0050-2 807780 EA AUTOMOBILE SEDAN (AS DESCRIBED) 22,620.0000
Hybrid-Electric, Mid-Size Sedan, 4 Door,
Passenger
FOB Point: Sacramento
Brand: TOYOTA
Model: PRIUS
2 2320-000-0045-2 148277 EA UTILITY VEHICLE SPORT 4 X 2 23,327.0000
Hybrid-Electric Automobile, Sport Utility
FOB Point: Sacramento
Brand: FORD
Model: ESCAPE
3 2310-000-0050-2 807780 EA AUTOMOBILE SEDAN (AS DESCRIBED) 22,620.0000
Hybrid-Electric, Mid-Size Sedan, 4 Door,
Passenger
FOB Point: Oakland
Brand: TOYOTA
Model: PRIUS
4 2320-000-0045-2 186026 EA UTILITY VEHICLE SPORT 4 X 2 23,492.0000
Hybrid-Electric Automobile, Sport Utility
FOB Point: Oakland
Brand: FORD
Model: ESCAPE
5 2310-000-0050-2 807780 EA AUTOMOBILE SEDAN (AS DESCRIBED) 22,720.0000
Hybrid-Electric, Mid-Size Sedan, 4 Door,
Passenger
FOB Point: Fresno
Brand: TOYOTA
Model: PRIUS
6 2320-000-0045-2 186026 EA UTILITY VEHICLE SPORT 4 X 2 23,492.0000
Hybrid-Electric Automobile, Sport Utility
FOB Point: Fresno
Brand: FORD
Model: ESCAPE
7 2310-000-0050-2 807780 EA AUTOMOBILE SEDAN (AS DESCRIBED) 22,770.0000
Hybrid-Electric, Mid-Size Sedan, 4 Door,
Passenger
FOB Point: Los Angeles
Brand: TOYOTA
Model: PRIUS
8 2320-000-0045-2 186026 EA UTILITY VEHICLE SPORT 4 X 2 23,492.0000
Hybrid-Electric Automobile, Sport Utility
FOB Point: Los Angeles
Brand: FORD
Model: ESCAPE
9 2310-000-0020-4 725708 EA AUTOMOBILE COMPACT (AS DESCRIBED) 22,566.0000
Hybrid-Electric, Compact Sedan, 4 Door,
FOB Point: Sacramento
Brand: HONDA
Model: CIVIC
10 2310-000-0020-4 725708 VA AUTOMOBILE COMPACT (AS DESCRIBED) 22,566.0000
Hybrid-Electric, Compact Sedan, 4 Door,
FOB Point: SF/Oakland
Brand: HONDA
Model: CIVIC
11 2310-000-0020-4 725708 VA AUTOMOBILE COMPACT (AS DESCRIBED) 22,566.0000
Hybrid-Electric, Compact Sedan, 4 Door,
FOB Point: Fresno
Brand: HONDA
Model: CIVIC
12 2310-000-0020-4 725708 EA AUTOMOBILE COMPACT (AS DESCRIBED) 22,566.0000
Hybrid-Electric, Compact Sedan, 4 Door,
FOB Point: Los Angeles
Brand: HONDA
Model: CIVIC
FOR DATA ENTRY USE ONLY
13 2320-909-0000-8 148277 VA VEHICL-DGS/PROCUREMENT USE ONLY VARIABLE
14 2320-909-0000-8 186026 VA VEHICL-DGS/PROCUREMENT USE ONLY VARIABLE
15 2320-909-0000-8 807780 VA VEHICL-DGS/PROCUREMENT USE ONLY VARIABLE
16 2320-909-0000-8 725708 VA VEHICL-DGS/PROCUREMENT USE ONLY VARIABLE
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